Travel Guidelines

Prior to Travel

·         Complete Travel Authorization Form and turn in to your Administrative Assistant at least 30 days prior to day of                   travel: (Signatures on this form are not required.  Approvals are done electronically once the information is entered            into the Banner Travel & Expense Management System)

·         If traveling internationally travel insurance (CISI) must be purchased

·         Remember if you are planning to drive check with Fleet Services for availability.

·         If renting a vehicle there are several charges that are NOT allowable:

o   Liability Insurance (liability insurance may be purchased if renting a car internationally)

o   Roadside Assistance

o   Refueling charges  

·         When booking your accommodations you should check the per diem rates.

·         Purchases that your Administrative Assistant may complete are:

o   Flights

o   CISI insurance

o   Conference Fees

·         If you have any questions regarding travel, you can visit Travel on the Virginia Tech Controller website.

Post-Travel

Upon your return you should complete your Travel Reimbursement Request form within the Universities Policy timeline.