For Faculty and Staff
Academic Forms
- Grade Change Form
- Room Reservation Request Form: Physics Dept. Classroom Reservation Request
Travel Guidelines
- Travel Procedures and forms (Consult before traveling)
Office of Sponsored Programs
Internal Forms
- Controller's Office Forms
- Departmental Order Request Form (doc)
- Electronic Proposal Submission
- Letterheads (Linked to University Relations website)
Visitor Forms
- US Worksheet (Instructions and Expenses Worksheet)
- Foreign National Worksheet (Instructions and Expenses Worksheet)
- W-9 (Identification Number Certification)
- W-8BEN (Certificate of Foreign Status)
- Foreign National Data Form (pdf)
Machine Shop Hours
- Monday - Friday 8:00am-4:00pm
- Closed Daily 12:00pm-1:00pm for Lunch
Departmental Resources
Lecture Demonstration and Audio-Visual Equipment (password required)
- View Calendar (password required)
- View list of lecture demonstrations
- Instructional Classroom Resources/Instructions
- Physics Demo Video Archive
For calendar additions/updates and room reservations, email calendar@phys.vt.edu
- Robeson Room Calendar (304 Robeson)
- Robeson Meeting Room (118 Robeson)
- Robeson Testing Room (120 Robeson)
- Visitor Rooms (111 Robeson or 315A Robeson) ( you will need to obtain the key for these rooms 24 hours in advance of the visitor's arrival, see Key Request Procedures below)
Key Request Procedures
Effective April 6, 2026, the following procedures will be in effect:
Fill out the Key Checkout Agreement for employees and students (make sure it is signed and dated by all authorized personnel)
Notify Katrina Lockhart-Elfeky (katrll1@vt.edu) by email of your request and attach the agreement.
List in the email the person who needs the key, and which building and room number.
Visitor's key request email Katrina Lockhart-Elfeky (katrll1@vt.edu), the room you want to reserve with start/end date and times.
There are two visitor rooms in Robeson Hall: 111 and 315A.
Pick up keys on the following days and times:
Monday, 10:00 am - 12:00 pm
Thursday, 10:00 am - 12:00 pm & 1:00 pm - 2:30 pm
If you can't pick up the keys during this time, please make an appointment.